With clients like Henkel, Telefonica, American Express, and BMW, Content Fleet GmbH ranks among Germany's most prominent agencies. In this user story, you'll discover how they work up to 24 times faster with awork. Enjoy the read! 🤘
About Content Fleet
Founded in 2010, the agency has been part of STRÖER since 2015 and now employs over 250 team members. Content Fleet has (surprise!) specialized in content marketing! Focusing on creating digital content that revolves around the principles of fun, value, and measurability, this Hamburg-based agency has established itself in the DACH region and beyond.
Philip Dipner (CEO of Content Fleet) is convinced that selecting the right work management tool is a key to success. 📈
[.b-testimonial] Bulletproof, lightweight, and comprehensible - with the right setup in awork, we were able to reduce the effort for reporting from about half a day to just a few minutes. [.b-testimonial]
The results after implementing awork
Well, they were very impressive:
✅ Up to 95% increase in efficiency
✅ Unified centralization of communication, planning, and organization
✅ Enhanced overview amidst growing complexity and size
✅ Process automation for error-free reporting
✅ Complete transparency and budget clarity for clients
All information conveniently in one place
Content Fleet handles the entire communication, planning, and organization of projects and tasks simply and centralized within awork. This allows the agency to maintain an overview even during rapid growth and increasing complexity.
Especially, the process optimization of reporting holds significant potential. Through the use of automations in awork, Content Fleet achieved an efficiency increase of up to 95% while simultaneously reducing the error rate. For existing and future clients, this translates to optimal transparency, complete budget clarity, and easy measurability of all activities. 💜
[.b-testimonial] With awork, we save multiple hours per week, which accumulates over months and years. The streamlined workflow also assists us in upcoming projects and new clients, as we can offer this improved and automated project management through awork in the first place. [.b-testimonial]
awork in the agency everyday
Today, the entire team at Content Fleet uses awork in their preferred project views (Kanban, Gantt, or List).
Both full-time and freelance employees easily, swiftly, and seamlessly log their working hours for tasks, projects, and clients. In turn, clients receive weekly reports on the current project status and budget consumption – all consistently and directly from awork.
The project setup is designed to keep clients informed anytime, quickly, and as automated as possible about how their budgets are being utilized. To achieve this, Content Fleet utilizes the time tracking export function with appropriate categorization and allocation through lists and tasks. Transparent reports accurately depict the specific happenings within each individual project. 🔎
[.b-testimonial] We provide weekly reports on the current status of each of our projects. Without awork, generating such reports for all projects would take several days, essentially defeating the purpose of time-sensitive reporting. Now, we need a maximum of 10 minutes per report, which is only about 5% of the time previously required. Perfect for us and our clients. [.b-testimonial]
What was Content Fleet's challenge?
These hurdles were tackled with the search for the right tool:
❗️ Projects were becoming more complex and required increased planning.
❗️ Many team members were simultaneously working on different projects.
❗️ The information landscape was becoming progressively unclear.
❗️ Rising budgets demanded improved audit security.
❗️ Transparency was increasingly resource-intensive and thus costly.
A swift and seamless transition
Philip Dipner particularly emphasized not losing time during the implementation of a suitable solution and being able to retain essential elements of the previous project organization. This ensured a swift and seamless transition to the new project management solution. 🚀
[.b-testimonial] We recognized early on that the complexity of tasks and projects was steadily increasing. Hence, a centralized and unified organizational tool became an absolute necessity. [.b-testimonial]
Specific requirements during the selection process
Considering the agency's unique requirements, the feature set of a new work management tool was pivotal in Content Fleet's selection process. The new solution needed to be intuitive and straightforward for all team members to use while effectively covering pertinent aspects of project management and reporting. Additionally, as an out-of-the-box solution, the new tool should effortlessly and comfortably adopt existing projects. The outcome of the selection process?
👉 The choice naturally fell on awork! 🥳
[.b-testimonial] We explored different systems and realized that awork is simply the tool that enables us to achieve our goals – because it suits us best. [.b-testimonial]