Why is time tracking important in project management?
Time tracking in project management is important because it helps you keep track of the hours spent on different project tasks. This way you can ensure that your projects stay on schedule and on budget.
In addition, accurate hours tracking makes it easier to invoice and analyse the estimated and actual effort required. It is also useful for future project planning, as you can draw on realistic data to make better estimates. This helps you and your team to work on projects more efficiently and successfully avoid unnecessary overtime.
What functions should digital time tracking software have?
Good time tracking software for project management should offer the following functions:
Automatic working time recording: The software should record working time accurately, ideally with a start and stop function, as this is the only way to make it really quick and easy.
Project and task reference: You should be able to assign times to individual projects or tasks, as this makes invoicing easier.
Reports and evaluations: Comprehensive reports make it easier to analyse the time spent.
Mobility: Mobile time recording makes it possible to record time on the move. This allows your team to quickly track hours after meetings or at customer appointments.
Integration: The software should integrate seamlessly with other work tools. Integrations with invoicing tools or HR management tools are super handy.
User-friendliness: Intuitive operation saves time and encourages your colleagues to really track their hours.
Data protection and security: Your data must be stored and processed securely, GDPR compliance is a must-have.
Customisability: The software should be flexibly adaptable to the needs of your company and team.
Digital time recording brings efficiency and accuracy to your project management. You save time by eliminating manual entries and reducing errors. With a digital solution, you also have access from anywhere - ideal for teams working remotely.
How does time tracking help with project planning and control?
Time tracking in project planning and control helps you to accurately document working hours. You can see how much time is actually needed for individual project tasks. This data is super important for optimising workflows and creating realistic schedules for future projects. Time tracking also allows you to recognise immediately if a project requires more time than planned and to react quickly. In short: you have an overview of everything and can organise your project management more efficiently.
In awork, you can assign a time budget to each project. All recorded hours for this project are then bundled together. Any free hours and overbookings are quickly visible.
Your team planning is also simplified by the time tracking in awork. You can set the times of your team members individually. After all, full-time, part-time or even working students often have different working time models. The times recorded then reflect free capacities, overtime and unequal distributions. This allows you to optimally schedule each team member for projects.
How does time recording work in awork
Everyone ticks differently, which is why it is particularly important to us to offer customised time tracking solutions. All awork users track their work in the way that suits them best, and our practical timer is a popular time tracking function.
A stopwatch icon can be found on every awork screen. Click on it to start time tracking in the respective project or task. You can also pause or continue quickly with just one click, while manual time tracking is perfect for colleagues who prefer to record their times once a day or only at the end of the working week. Individual times are recorded in "My times", which are then assigned to a task, a project or a customer.
For all calendar lovers, time tracking with meetings, calendar blockers and scheduled tasks is a must. With just one click, appointments stored in the calendar are tracked as time. Simply add a project or customer and off you go. You can also extend or shorten tasks scheduled in the calendar as required to customise your time tracking.
Can reports and timesheets also be created in awork?
You can customise the time evaluations in the tool. Depending on your needs, you can select projects, team members or combinations thereof. You can then simply export this information as a PDF or Excel file. awork also offers many integrations with which you can transfer your recorded times directly to invoicing tools such as sevDesk, lexoffice, MOCO & Co. This saves you a lot of time - thanks to automation.
Of course, there are also (recurring) tasks that cannot be invoiced in addition to the classic hourly services on a project basis. You can pre-set which hours are billable when you set up your projects. However, you can also manually select whether the corresponding hours are billable or non-billable during tracking.
How do I motivate my team to record times?
We get it: Time tracking is often not a particularly popular topic - but it is necessary, especially for project work. That's why we have made project time tracking in awork as intuitive and simple as possible.
We also know that everyone tracks time differently - which is why we deliberately offer several options. This way, everyone can find their favourite option, whether it's a stopwatch, calendar entries, etc.
Our focus on a user-friendly design that is simply fun to use also helps us here. And combined with smart settings and automations for recurring tasks and meetings, awork is the perfect time tracking software.
Are there legal requirements for time tracking?
Yes, there are legal requirements for time recording. In Germany, companies must record the working hours of their employees in order to ensure compliance with the Working Hours Act. These requirements are important for documenting overtime and ensuring that the maximum working hours are not exceeded.