Keep every schedule in perfect sync

Question 1

How do I start capacity planning in awork?

Answer

Start your workload planning in awork simply by creating a project. You can set your project budget in awork based on a budget on an hourly basis. Each project consists of different tasks, some of which are interdependent, handled by different team members and have different deadlines. All this can be stored in our project management area. For the concrete planning of your team members and the individual tasks, our project planner is used. Here you can see in detail the capacities of your team and assign new tasks to free slots. This way, your project is set up quickly and the distribution of tasks is realistic - in order to deliver your project on time.

Question 2

What is special about workload planning in awork?

Answer

For a realistic project planning it is crucial to have an overview of the real workload of your colleagues. awork saves you the endless compilation of several calendars in the common calendar tools to view free capacities.Each team member simply links their own calendar with a few clicks (Google Calendar, Microsoft, iCal - no problem). Team leads and project managers can then view the calendars bundled in awork and no longer have to switch between tools.

And best of all: If you then switch to the planner view, you can see the real workload of your team. For each team member, the calendar entries are synchronized and already assigned tasks are displayed on an hourly basis.For example, a colleague with an 8-hour day has meetings stored in her calendar for 2 hours and is already assigned to a task with an estimated workload of 4 hours. This means that 6 hours of her day are already accounted for and only a scant 2 hours of free capacity remain - handy to see at a glance, isn't it?

So we give you the tool to quickly see and plan free capacities for upcoming projects but also spontaneous requests. Because a realistic overview is the key to on-time project deliveries and happy teams.

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Question 3

Is awork suitable for long-term planning?

Answer

awork combines the entire work management for your projects. You can view multiple projects at the top level and display time overlaps and milestones. This is especially helpful when clients or management want an overview of ongoing or upcoming projects.

Question 4

How can I organize spontaneous customer requests in awork?

Answer

Since you have all the information about the workload of your teammates, you can respond quickly to spontaneous requests. That important client needs a design adaptation at short notice? No problem, because Clara still has 6 free hours this week - visible at a glance in your design team's planner. Create a task for Clara, enter an estimated effort in hours and Clara's free capacities are already smartly planned. No need for coordination or separate calendar checks.

Question 5

How do team capacities become visible in awork?

Answer

With the calendar integration, you can view vacations, planned absences as well as spontaneous sick leave in the awork overview. This way you know exactly which team members are available when and (thanks to calendar and task synchronization) how much free workload they still have.

Question 6

How does awork's workload management help generate new projects?

Answer

The view of the workload of all team members shows you when free time slots arise. You can see weeks or even months in advance when a project will be completed and capacities in certain team areas will become free. You can use this to set up your long-term project planning in the best possible way. The pitching of new projects or the expansion of your existing customers is planned in time and the start is perfectly managed according to the workload.

Question 7

How are different working time models managed?

Answer

You can preset individual workloads for each team member or team group. For example, team members who work part-time have their number of hours set as the base setting. This is also reflected in their workload view. This way, you can only schedule the stored hours for the respective member; an overbooking is displayed as a red marker.Colleagues who only work on Mondays to Wednesdays, for example, are also stored accordingly. Thursday and Friday are then marked as absent by default - thus as not free capacity.

Keep every schedule in perfect sync

Stay up to date on your team’s workload

Quickly find available slots for requests

Workload from projects and calendar

Scheduling tailored to your needs so reliable! 🤓

Integrations?
We've got you covered!

Related articles and questions

Related questions

M re than
project management

Trusted by more than
2,500 project teams

Organize your team

with awork

Keep every schedule in perfect sync

Stay up to date on your team’s workload

Quickly find available slots for requests

Workload from projects and calendar

Scheduling tailored to your needs so reliable! 🤓

Integrations?We've got you covered!

Related articles and questions

Related questions

M re thanproject management

Trusted by more than2,500 project teams

Organize your team

with awork

Integrations?
We've got you covered!

M re than
project management

Trusted by more than
2,500 project teams