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As a project manager in an agency, you juggle a variety of tasks daily – from task management to capacity planning and budget control. To keep your core business in focus amidst this multitasking jungle, it's crucial to always keep an eye on the progress of your projects. This is where our latest feature of the Time fries release comes into play: the bar and line charts for times. These provide you with a clear and quick visualization of your project times, allowing you to read relevant data at a glance and make budget control more efficient.
In addition to the bar and line charts, we have developed other exciting features that ease multitasking in project management. The completely revised search function in awork now acts as a comprehensive navigation tool, allowing you to find details in comments, notes, project descriptions, and files. Our newly designed list view for time reports offers a clearer overview of your reports through a more intuitive design. Moreover, you can now hide task lists and comments for external users, making collaboration via awork Connect even more flexible. As a little topping, we have developed brand new, comprehensive integrations for the ERP systems MOCO and easyJOB, enabling you to connect awork with your agency's entire financial process.
The Time fries release has something for everyone: Discover how our new functions can optimize your project management and help you efficiently master daily challenges in the agency.
Visual time analysis with bar and line charts
[.toc-name]Charts for times[.toc-name]
Keep it simple: With the new visualization of times – whether related to projects, users, or clients – you can now steer the progress and success of your agency business even more precisely. Get a quick overview of the current progress of your project or analyze exactly how much time users are tracking on a project. With the new bar and line charts, you'll quickly and easily get the overview you need to increase efficiency within your project management.
Bar charts in your "Times" view
In your projects, user, and client profiles, you can now use bar charts to precisely track how much (and what type) of time is tracked on specific time periods.
Simply go to the Times tab of the desired project, user, or client. And display all corresponding tracked times in the list. For project times, it's important to not call up the "Tracked vs. planned" view, but the "Times" view.
Above the listing of tracked times, the new bar charts appear and offer flexible options for display and analysis.
Click on the calendar icon at the top right to adjust the display period – here you can choose between daily, weekly, monthly, quarterly, or annual views. Additionally, the data can be grouped according to the following criteria:
- Billability: The bars are divided into billable, non-billable, and already billed
- Type of work: Shows what activities were carried out during the tracked times
- User (in projects): Times are grouped by involved users
- Projects (in users): Shows which projects the user's working hours are allocated to
These flexible display and grouping options enable you to gain exactly the information you need to obtain effective insights into working hours.
📌 Example:
Imagine your team is not progressing in an important project because unexpectedly a lot of work arises. With the new bar charts, you can now easily see which activities take the most time. You sort the chart by days and group it by type of work to quickly identify on which days a lot of time is spent. Maybe you'll find that many overtime hours are generated by tasks that cannot be billed. With this insight, you can then adjust your planning and make the workflows more efficient.
Line chart for your "Tracked vs. planned" view
The line charts are available only in your projects and display the tracked hours in relation to the project budget. Here, you can see at a glance how the tracked time is developing in relation to the planned budget. Such insights are particularly valuable for identifying trends or deviations early on and responding accordingly.
To see the line chart, select the "Times" tab in the project of your choice and open the "Tracked vs. planned" view. There, the line chart displayed above the listed time entries automatically visualizes the progress of the last six months. An icon at the top right of the chart informs you about the number of completed tasks, allowing you to keep both the project and task progress in view at the same time. If the tracked hours exceed the budget, the line changes color to red – so you see immediately that your attention is needed here.
📌 Example:
Your project is approaching halftime, and you want to quickly check the current progress. In the "Tracked vs. planned" view, the line chart provides a clear picture of the situation: You discover that already 70% of the planned budget is used, although only 50% of the tasks are completed. This discrepancy indicates unexpected additional efforts that need to be analyzed. Now you have the opportunity to act proactively and make necessary adjustments or coordinate further actions with the client before the budget is fully exceeded.
With this new tool, you can recognize early how the budget consumption in your projects is developing. This enables you to act proactively and flexibly adjust your planning if things go differently than initially expected.
💡 Help us develop: Budget control to the next level!
We are currently working on fundamentally improving budget control in awork and invite you to be part of it from the beginning. Sign up for our waiting list and actively participate! You will gain insights into our development, have the opportunity to share your feedback, and receive the new features first. Are you interested in joining?
Search faster and more precisely in your awork workspace
[.toc-name]Search faster and more precisely[.toc-name]
The search in awork is your ultimate tool to find the needed information quickly – it stands at the top of our navigation functions. Everyone knows the situation: A mountain of tasks and projects piles up, and you desperately search for a specific task whose name just slips your mind. To solve this problem, we have thoroughly improved the search function in awork. From now on, you can find almost all relevant details in awork, whether it's a comment, note, description, or filename. Not only do you find more content, but you can also view it clearly and transparently in a list to get to the desired result.
Here are the top new features of the search summarized:
- More space for your results: Your search results now enjoy more space. This allows us to show you more results at the same time and thus ensure a better overview.
- Search for more details: Our search now covers almost all areas, so you can also search for the following details:
- Comments (tasks, projects)
- Notes on the dashboard (text)
- Descriptions (task, project)
- Files (tasks, projects)
- Task lists
- Detail hits: When you search for something, our search now shows you exactly which detail matches your search.
- Tooltips for matching details: Small info windows show you directly where your search terms are found in the results.
- Search for awork links: Links to tasks, task lists, and projects can now be inserted directly into the search and targeted. This is particularly useful for desktop users who cannot insert links in the address bar of their app.
- More results per search: The number of displayed search results has increased from 10 to 40 results, which you can now scroll through.
- New shortcut "Tab": With the "Tab" key, you can now switch between the different search areas (entire workspace, projects, tasks, users, or clients).
- Open results in a new browser tab: Search results can now be opened directly from the search via the three-dot menu in a new browser tab, without leaving your current location in awork. This also works via shortcut, by holding CMD (Mac) or CTRL (Windows) while clicking on the result.
Use the improved search functions to boost your efficiency in awork and find the information you need faster!
The new list view for the overview of your time reports
[.toc-name]List view for time reports[.toc-name]
Time reports are essential when it comes to the profitability and billing of projects. To always find what you're looking for quickly among a multitude of saved reports, we have improved the view of time evaluations.
The new list view brings more order and offers better options for search and sorting. In addition, the handy action menu to the right of each reports allows sharing of reports directly from the list view, without having to open them first.
Use the new overview in lists to manage your time reports more easily and quickly find the desired data.
Hide comments and task lists for external users
[.toc-name]Hide comments & lists for externals[.toc-name]
With awork Connect, external users such as clients, freelancers, or other agencies work directly with your team on your project. To ensure that they always see only what is relevant to their work, you now have the option to hide entire task lists, as well as individual comments for external users.
Hide task lists for external users
In each project, you can now hide task lists for external users. To do this, open the action menu to the right of the desired list and select the option "Hide list for external users". This makes the entire list invisible to external users. The symbol of a crossed-out eye over the list indicates that it is hidden from external users.
If you add an external user to a task in a hidden list, the list becomes visible to them, but only with the concerned task. If you remove the external user from this task again, both the task and the entire list disappear from the view in the project again.
If an external user is mentioned within a task from a hidden list without being assigned to it, they do not receive a notification about it. Only users who can generally see the task receive a corresponding notification. Files belonging to hidden tasks are also not visible to external users.
📌 Example:
You are working on an exciting project together with external freelancers, and specific internal organizational tasks arise. Now, you have the option to simply hide task lists intended only for internal eyes from external users. These tasks thus remain internal, and your external users only have access to the information relevant to their work.
Hide comments for external users
In all activity areas of your projects (project details or task details), you now have the option to hide a comment from external users before sending it. Click on the eye symbol within the comment field to make the comment invisible to external users. A red eye in the comment field signals that the comment is hidden. A re-click on the symbol restores visibility. Even later, certain comments can be hidden or shown by editing the respective post and setting it accordingly.
📌 Example:
The graphics department was right in the middle of the exciting task of designing a new logo when a small problem arose. No worries! With the clever feature of hidden comments in awork, the team has found the perfect way to coordinate internally without having to leave awork or involve the client. They were able to work out a solution in peace. The result: undisturbed problem-solving and a great logo with satisfied customers.
easyJOB & MOCO integrations for more complex workflows
[.toc-name]New easyJOB & MOCO integrations[.toc-name]
awork is the ideal tool for the comprehensive project management of your agency. However, as your agency size grows, so does the complexity of processes around project management. To seamlessly integrate these more complex processes before, during, and after the projects into your awork workflow, we offer you two powerful integrations that ensure a smooth workflow even with larger teams and diverse project participants – both are available as paid add-ons to your awork plan.
MOCO integration
MOCO supports the complete project process from the initial customer contact to invoicing and offers a comprehensive overview of important metrics such as profitability and budgets. There is already a super-sleek integration for transferring times from awork to invoices in MOCO. In addition, we now offer you a comprehensive, newly developed integration that makes your work with MOCO and awork smoother:
The new MOCO integration allows projects from MOCO to be transferred to awork (or vice versa) – including all details, such as budget, customer, and deadlines. Additionally, tracked times in the ongoing project can be automatically synchronized with MOCO, ensuring that all time entries in MOCO are available for billing. This saves you regular reconciliation, reduces errors, and turns two processes into one.
Does this sound good to you? Then book a free appointment with our sales team and learn more about our integration!
easyJOB integration
easyJOB is an agency software that specializes in optimal financial processes – from quotation preparation to billing. With the integration of easyJOB and awork, you can easily synchronize your projects and tasks. Whether you want to improve your project management or automate your time tracking – the connection of both tools makes your team even more productive. So you can focus on the essentials while the technology works seamlessly in the background.
If you are interested in an integration with easyJob, feel free to arrange an appointment with our sales team and learn more about the integration!
With the Time fries release, the perfect side dish for your project management
[.toc-name]The perfect side dish for your project management[.toc-name]
With the Time fries release from awork, project management reaches a new level of simplicity and clarity. Use the newly introduced visual diagrams to proactively manage your projects, always keep an overview, and strategically react to budget changes. The revised search function revolutionizes how you find and retrieve information in awork. Additionally, the new integrations with easyJOB and MOCO ensure that all your agency processes seamlessly flow into your project management.
These updates not only improve the management of your budget and speed up navigation but also expand the possibilities to integrate awork deeper into your agency processes.
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