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Lean Project Management

Lean Project Management is an efficient method for executing projects more successfully and with better resource conservation. It is based on the Lean Management approach, which originally comes from the automotive industry, and includes the use of various principles and tools to reduce waste, optimize processes, and better meet customer needs. The focus is on the continuous improvement of project execution through effective communication, transparent processes, and clear objectives.

Fundamental Principles of Lean Project Management

Lean Project Management is based on five fundamental principles that stem from Lean Management:

  1. Value Orientation: The needs of the customer are central to all decisions and processes. All activities within the project should be aimed at creating added value for the customer.
  3. Value Stream Analysis: By identifying and analyzing the value stream, waste, bottlenecks, and inefficiencies can be spotted and eliminated. This involves examining all processes and activities that contribute to the final product or service.
  5. Flow Orientation: The focus is on optimizing processes to ensure a continuous flow of activities within the project. This minimizes waiting times, storage costs, and increases the project's flexibility.
  7. Pull Principle: Workload is controlled based on actual needs and the capacities of the team members. Work is only assigned when resources are available to complete it. This prevents overload and improves responsiveness to customer requirements.
  9. Striving for Perfection: Lean Project Management aims for the continuous improvement of processes and outcomes. This is achieved through regular reviews, feedback, and adjustments to changing conditions.

Methods and Tools of Lean Project Management

To implement the Lean principles in project management, various methods and tools are used. These include:

  • Kanban: A visual management tool that represents the workflow and progress of tasks within a project. Kanban can identify bottlenecks and improve collaboration within the team.
  • Scrum: An agile project management method that works in short time intervals (sprints). Scrum promotes team self-organization and enables quick adaptation to changing requirements.
  • 5S Method: A method for workplace organization based on five steps: Sort, Set in order, Shine, Standardize, and Sustain. It ensures a structured work environment and promotes the efficiency and quality of work.
  • Value Stream Mapping: A technique for depicting and analyzing the value stream to uncover and eliminate waste and inefficiencies.
  • Kaizen: A continuous improvement process that involves all team members in optimizing processes and outcomes. Kaizen encourages individual responsibility and motivation of employees.

Benefits of Lean Project Management

The application of Lean Project Management offers numerous advantages for companies and project teams, including:

  • More efficient and cost-effective project execution through the reduction of waste and optimization of processes
  • Improved collaboration and communication within the team
  • Greater flexibility and adaptability to changing customer needs and conditions
  • Increased customer satisfaction through a focus on customer value
  • Enhanced employee motivation and responsibility through involvement in the continuous improvement process


Lean Project Management is a promising method for making projects more efficient, cost-effective, and customer-oriented. By applying Lean principles and using appropriate methods and tools, waste can be reduced, processes optimized, and customer needs better met. Companies that successfully implement Lean Project Management benefit from improved project execution, higher customer satisfaction, and motivated employees.