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Project Management Checklist

Project Management Checklist – An Overview

A project management checklist is an indispensable tool for project managers to ensure that all important aspects of a project are considered. It serves as a guide to structure the project workflow and to maintain an overview. The project management checklist includes planning, organizing, directing, and controlling projects to successfully complete them.

Detailed Project Management Checklist

1. Project Definition and Objectives

At the beginning of a project, the project objectives should be clearly defined and documented. The following points should be considered:

  • Objective: What is to be achieved?
  • Results: What concrete results are to be achieved?
  • Conditions: What conditions apply to the project?
  • Resources: What financial, human, and time resources are available?
  • Risks: What risks exist and how can they be minimized?

2. Project Organization

The organization of the project is a crucial factor for success. The following aspects should be considered:

  • Project structure: How is the project divided into subprojects and work packages?
  • Project team: Who is part of the project team and what roles and responsibilities do the individual members have?
  • Communication: How is information communicated within the team and to external stakeholders?
  • Work processes: What processes and methods are applied in the project?

3. Project Planning

Planning the project is an important step to keep track of scope, timing, and costs. The following points should be considered:

  • Project scope: What tasks and functions are included in the project scope?
  • Schedule: How is the project schedule structured and what milestones are defined?
  • Resource planning: How are the required resources (personnel, material, budget) planned?
  • Cost planning: How are the project's costs calculated and monitored?

4. Project Control

Controlling the project includes monitoring and controlling the project's progress and adjusting the planning as needed. This includes the following aspects:

  • Status reports: Regular reports on the progress of the project to ensure an overview of the current status.
  • Quality management: Ensuring the quality of project results through regular checks and adjustments.
  • Risk management: Monitoring and controlling risks to minimize negative impacts on the project.
  • Change management: Handling changes and adjustments in the course of the project to be flexible in responding to changes.

5. Project Closure

The successful completion of a project includes both the handover of results to the client and the follow-up of the project. This includes:

  • Result handover: Ensuring the complete handover of project results to the client.
  • Documentation: Creating a final project documentation that contains all relevant information and results.
  • Lessons Learned: Analyzing the project and identifying potential for improvement for future projects.
  • Dissolution of the project team: Ending the collaboration in the project team and reassigning team members to their regular functions.


A project management checklist is a valuable tool to ensure the success of a project. It enables a structured approach to project execution and helps maintain an overview of all relevant aspects. By considering project definition, organization, planning, control, and closure, projects can be targeted and successfully completed.