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Project Team

A project team is a group of individuals who work together on the planning, implementation, and control of a project. Team members bring different skills and experiences to ensure the success of the project. Good communication and collaboration are crucial. In this glossary entry, you will learn more about the roles and tasks in a project team, the importance of teamwork and communication, as well as tips for a successful project team.

Roles and Tasks in a Project Team

A project team consists of different roles and areas of responsibility, which can vary depending on the type and size of the project. The most important roles include:

  • Project Manager: The project manager is responsible for the overall responsibility of the project and makes decisions regarding time, budget, and resources. They are also in charge of communication with stakeholders, planning and control, as well as leading the project team.
  • Project Employees: The project employees are responsible for carrying out the individual tasks and work packages. They contribute their expertise and skills to advance the project.
  • Experts: Experts are individuals who possess specialized knowledge in a certain area. They can advise the project team as needed or actively work on certain tasks.
  • Stakeholders: Stakeholders are all individuals or groups that have an interest in the project or are affected by its results. This includes clients, customers, employees, or suppliers, for example.

The Importance of Teamwork and Communication in a Project Team

Good collaboration and communication are crucial for the success of a project team. Each team member must know their role and responsibility and be willing to cooperate with others. An open and honest exchange of information helps to identify problems early and find solutions.Communication in the project team can take place on different levels, such as:

  • Regular Meetings: In regular meetings, team members can be informed about the current status of the project, clarify open questions, and make decisions together.
  • Email or Message Exchange: Emails or messaging services can be used for quick and straightforward communication. It is important that all relevant information is accessible to all team members.
  • Documentation: Documenting tasks, decisions, and results is an important part of communication in the project team. It allows keeping track and referring back to agreements made if necessary.

Tips for a Successful Project Team

To build and lead a successful project team, some basic rules should be followed:

  1. Clearly define goals: In order for all team members to know what they are working towards, project goals should be clearly and understandably articulated.
  2. Establish roles and responsibilities: Each team member should know their role and responsibility in the project to avoid confusion and conflicts.
  3. Promote open communication: Open and honest communication helps to identify problems early and find solutions together.
  4. Strengthen team spirit: Common activities and team-building measures can help to promote cohesion in the project team and create a good working atmosphere.
  5. Constructively resolve conflicts: In case of disagreements or conflicts, a solution-oriented approach should be chosen that considers the interests of all involved.
  6. Seek and provide regular feedback: Regular feedback can help to identify strengths and weaknesses in the project team and address them accordingly.


A successful project team is an important prerequisite for the success of a project. Through clear definition of goals and responsibilities, open communication, and the promotion of team spirit, team members can work together effectively and lead the project to success.