Agency growth without rising overhead

More clients, more projects, more costs?
We’ll show you how to scale your agency without your overheads spiralling out of control.

The problem

Scaling becomes
a cost trap

Agencies are often faced with the same dilemma: More projects, more clients, more revenue.
Sounds great at first.
But this usually leads to rising overhead costs and with them,
problems if growth isn’t managed efficiently.

Margins get squeezed

Client relationships suffer

Teams are stretched to their limits

Projects get delayed

Growth becomes a risk

The result: Growth gets expensive, confusing and inefficient and profitability takes a real hit.

The situation

The stumbling blocks for agency growth

The solution

How to achieve sustainable growth

Growth doesn’t have to come with soaring overhead costs. By following these four principles, agencies can successfully balance taking on more projects with keeping administrative expenses under control:

‍

Transparent resource planning

Always maintain a clear overview of your team’s capacity to plan projects realistically and manage workloads efficiently.

➡️ Visualise team workloads in a central dashboard
➡️ Keep project plans flexible to respond quickly to changes
➡️ Schedule regular capacity checks to spot bottlenecks early

Tools for creative teams, such as awork, offer live overviews and make capacity planning part of everyday agency life.

Consistent processes and centralised collaboration

Establish clear structures and use a shared platform so that tasks, communication and files are accessible to everyone at all times.

➡️ Define standardised workflows for projects & tasks
➡️ Keep communication channels streamlined & consolidated
➡️ Record deadlines & responsibilities transparently in one place

With solutions like awork, tasks, deadlines and feedback are managed centrally and presented in a clear, organised way.

Automation of recurring tasks

Harness digital tools to automate routine tasks and minimise the time spent on manual coordination.

➡️ Automate assignment of tasks and notifications
➡️ Integrate time tracking and reporting into your workflows
➡️ Use templates for recurring projects and processes

These automations can be easily implemented and customised with agency tools like awork.

Seamlessly integrate external partners

Make collaboration with clients or external teams transparent and straightforward.

➡️ Provide external partners with access to relevant projects
➡️ Offer shared feedback and approval processes
➡️ Keep everyone up to date with regular status updates

Project management tools such as awork make integrating external stakeholders especially easy and ensure smooth collaboration.

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The result

Grow with control

Full utilisation

Make the most of your team's potential

With awork, you can instantly see your team’s workload – and where there’s room for more. Assign tasks exactly where they’re needed and avoid both overtime and downtime.

No wasted resources

Tasks always land with the right person

Better overview

Everything at a glance, nothing gets missed

All projects, tasks and deadlines are visible to you, your team and any external partners. No matter how much is going on, you never lose track.

No more tool chaos or missing info

Everyone knows what’s next

Efficiency

More value, less overhead

Automated workflows and clear processes mean more time for real work. Your agency runs more efficiently, grows without the stress and keeps productivity high for the long term.

Less time lost to coordination

Processes that get smarter with every project

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More than 4,000 teams love awork

Frequently asked

questions

answers

Mike Krenzien

Project Manager at Digital Apes

I've been a project manager for over 14 years, and it feels like I've been searching for a proper digital solution for just as long. We now found that solution with awork.

Simon Miller

Founder/CEO at smarterPresence

The efficient workflows and project-related communications facilitated by awork are undoubtedly the best.

Swea von Mende

CEO at von Mende

My team is truly excited about awork. We've tested other tools and were not as happy, but now we’ve found genuine relief and support for everyone.

Stefan Kessels

CEO at foxwork

We chose awork because it offers a wealth of features, outshining all the free project management tools while remaining highly flexible. Additionally, it was important to us that our tool of choice receives regular updates.