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Alpaca Update: Integration of External Files, Dashboard Functions & More

Alpaca Update: Integration of External Files, Dashboard Functions & More
November 2020

Everybody likes awork. Everybody likes alpacas. So why not combine the two in the form of an awesome Alpaca Update? 🦙

This update includes new features, improved functionality, and much more. Discover all the news in this post now!

Integrate external files from Google Drive and One Drive – with the new Alpaca update.

When working on projects or specific tasks, it’s essential to be able to store important documents and other files directly in the right place and share them with your team. From now on, you can add files not only from your PC, but also from your One Drive or Google Drive directly to your awork projects and tasks. You add these files normally via the files or the activities. There you will find the options From Google Drive and From One Drive.

If you choose one of these options, the new Alpaka update opens a popup window to log in to Drive. From there, you can browse your folders and select files. Uploaded content from the Drive will then show up normally in the task, comment, or file overview.

Place your files in the awork project so that all project members can access them.

New dashboard features, all thanks to the Alpaca update

The dashboard is the central point of every awork workspace. It’s where all the important info about projects, tasks, deadlines, and the team comes together. That’s why it is constantly evolving and will once again improve with this Alpaka Update. By the way: With the custom dashboards in awork you have even more possibilities to customize your dashboard!

With the Alpaka update, a new widget is added to your dashboard: With the Progress widget, you can display the progress of your current projects and thus directly see the current status. This will especially delight project managers, as they can easily stay up to date on important projects.

Furthermore, with the Alpaka update, it is now possible to open projects in new tabs and to open tasks as previews without leaving the dashboard.

Your awork dashboard shows you your current to-dos and projects at a glance. You can also write notes, record times, and view capacities

Smart user availability with the new Alpaca update

The larger the team and the more complex the projects, the more important it becomes to keep track of user capacities . A full-time employee with 40 hours per week must be scheduled quite differently than a working student with a maximum of 20 hours available per week. Thanks to the new update, you can now store a weekly capacity in your profile to simplify this. The default is 40 hours, i.e. one week based on the usual 8-hour day.

The capacity you enter here affects your time tracking and your data in the team planning. awork uses your entered weekly working time to calculate your workload and to warn you if it exceeds your available capacity.

If you record more than the average available working time per day, this will be displayed in red on the dashboard.

If you are scheduled for too many tasks in a time period, you will see this under Workspace / Team Planning. Here, too, an overload is displayed in red.

You can find the weekly capacity in your profile settings. The default setting is 40 hours per week.

The same search, but easier

If you are in the middle of a workflow and are looking for something, it has to be fast. Unnecessary information and endless scrolling are out of the question. That’s why we’ve optimized our search even further with this new update. In the global search, tasks and projects that have already been completed are now listed at the bottom.

When searching in a project, you will now only see tasks that are relevant to your search. Task lists without hits are temporarily hidden until you are done with the search.

Time tracking

It is now even easier to assign times to the correct project. You can now search for the customer when entering times in the Project field. This way, the correct assignment runs, even if you can’t remember the exact project number.

With the awork time tracking and the evaluations, you keep a constant overview of your working hours and can directly view overtime – now that’s full transparency!

Task lists

Do you want to see at a glance how much still has to be done for your tasks? Thanks to the update, you can now see how many of the subtasks you have already completed when hovering over task lists.

Share tasks faster via link thanks to the new update

Want to send the link or a specific task to a team member? With the Alpaka release, this won’t be a problem in the slightest. Thanks to the update, you can share tasks via the three-dot icon. For this, we have added a new option called Copy task link.

About the author
Talent Acquisition Lead
The bear-strong Panda update is here, bringing one of the most frequently requested features to life: a new task level, or more precisely, real subtasks.

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