Harald Lutz
Managing Director

awork x PHOENIX:

Manage 100+ projects in parallel

PHOENIX, an award-winning product innovation studio with offices in Stuttgart and Shanghai, faced the challenge of managing a vast number of projects simultaneously.
90% time tracking rate
Due to an intuitive interface and full team adoption.
Smart workload management
Capacity planning across all projects and teams.
100% tool usage
Everyone uses awork in their daily doing for perfect planning results.
Workflow

The Challenge

PHOENIX’s mission is to reinvent the future of wellbeing through outstanding product design. With over 100 concurrent projects running across two locations (Stuttgart & Shanghai), their portfolio ranges from small 40-hour tasks to large 2,500-hour ventures. Every week brings new demands, requiring the international team of about 80+ design experts to remain agile and efficient. The big question: How can they manage all this efficiently, without overwhelming their creatives with admin work or clunky tools?

Capacity planning in focus
97% of project costs based on hours, precise tracking of planned vs. actual time is critical, not only for planning but also for financial control.
Outdated system caused frustration
The previous project management software was used by only 20% of the team causing a lack of visibility and inefficient planning.
Workflow

The Solution

PHOENIX found in awork a tool that creatives love, one that also met every requirement for modern capacity planning. Its intuitive interface, speed, and centralised project management features convinced the entire team and led to a true cultural shift.

Harald Lutz
Managing Director, PHOENIX
The planner in awork is the best capacity management tool we’ve seen on the market.
Harald Lutz
Managing Director, PHOENIX
The joy of work becomes tangible in awork, because it’s truly used. It directly contributes to our team’s wellbeing.
Workflow

The Results

PHOENIX has undergone a true transformation: the company now works more efficiently, more transparently and most importantly, together in one tool used by all.

Clarity leads to wellbeing
Time tracking rose to 90%. This enables better workload management, preventing over- or under-staffing early on.
Project management at high speed
Project planning is now about 50% faster. A shared project view make everything run smoother.
Bridging the gap between creatives and admin
For the first time, everyone is working in the same tool, towards shared goals: better projects with more joy in the process.
Positive business impact
More transparency, higher accuracy, and a better workflow, benefitting the entire organisation.