awork is the only project management tool designed specifically for agencies.
Plan projects, manage capacity, track time, and collaborate with clients and partners in one place.
⭐️ GDPR-compliant & “Made in Germany”
⭐️ Most popular tool on OMR Reviews
⭐️ 10,000 teams use awork
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If your agency team juggles lots of projects, freelancers, and deadlines, you'll know that Asana eventually reaches its limits.
What's missing? An Asana alternative that not only maps tasks, but also offers real project management – with planning, team availability, time tracking, and external collaboration.
Get an overview of Asana alternatives, compare features and customer reviews, and find the best alternative for your agency planning.
What makes awork an alternative to Asana?
✅ Focused on agency workflows
✅ Native time tracking linked to billable hours
✅ Customer-friendly and free collaboration with external parties
✅ Simple UX/UI for quick user acceptance and low administrative effort
✅ European tool and 100% GDPR compliant
✅ Personal support via telephone and chat
Our customers confirm this, rating awork as the best tool of 2025 💜
Asana vs. awork: A look at the features
If you work on a project basis – with changing teams, external partners and a high need for coordination – you need more than just task management. You need a tool that is tailored to agency processes.
1. The very best capacity planning
Asana offers a basic resource overview – but for agencies with many different team members and several parallel projects, that's not enough.
awork, on the other hand, gives you real clarity about team availability, in real time and with direct calendar sync.
This means you can immediately see who is available when, plan realistic timings and prevent overload or idle time.
Highlights:
- Combine projects, tasks and calendars in one planning view.
- Get the real workload of each team member (including meetings, holidays and absences).
- Plan resources over days, weeks or months.
Learn more about capacity planning with awork.
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2. Collaboration without limits
Asana limits external collaborators to guest roles with restricted rights. This often leads to chaos, misunderstandings and unnecessary communication channels.
awork solves this better and more easily:
Freelancers and customers work directly in the tool, free of charge, with individually adjustable rights and without having to switch tools.
Highlights:
- Invite external partners directly to the project
- Assign tasks, give feedback or share status updates
- Individual permissions for full control
Learn more about awork Connect.
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3. Multi-project planning for busy agencies
Asana offers a simple timeline view for individual projects. However, agencies with multiple parallel projects lack an overview and control options for cross-project timelines.
awork goes much further here, with a powerful multi-project planner that shows all projects, tasks, milestones and capacities at a glance.
Highlights:
- All projects in a clear timeline – filterable & movable
- Task timeline with drag & drop, milestones & dependencies
- View team workload & availability directly in the planner
- Planner checklist for deadlines, absences & overbookings
Learn more about project planning with awork.
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[.b-important-block]We'll cover the cost of your Asana subscription for up to 6 months. You can start using awork right away, without any double costs. 🤝
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[$tag] 💸 Ready to switch, but ongoing Asana subscription?[$tag]
4. Time tracking that really gets used
Optional in Asana, but an integral part of the workflow in awork: time tracking, just as agencies need it.
Whether by drag & drop, calendar or directly on tasks, awork makes it easy to track and reliably evaluate time.
Highlights:
- Time tracking directly on tasks & projects
- Automatic synchronisation with calendar data
- Live budget overview & reporting
More about time tracking in awork.
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Why companies switch from Asana to awork
[.b-testimonial]We switched from Asana to awork. The flexibility of awork, from time tracking to task creation, is what I particularly love about it.[.b-testimonial]
💌 Curious to find out more?
You're not sure which software suits your case best? For informations regarding tool-switches, advice on our team-on-board-guarantee and any other questions, please reach out to our team.
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Frequently asked questions about Asana alternatives
What are Asana's biggest weaknesses for agencies?
Asana is well suited for simple task management, but for agencies with many parallel projects, the tool quickly reaches its limits.
It lacks a true multi-project overview, fully integrated capacity planning and time tracking. Collaboration with external partners is also often cumbersome, regulated by limited guest roles.
What makes awork a better alternative to Asana?
awork was developed specifically for agencies – with a clear focus on project-based work with multiple teams.
It offers you:
- A visual project timeline with dependencies
- Capacity planning including calendar integration
- Time tracking, directly integrated into the workflow
- Smooth collaboration with external partners thanks to awork Connect
How user-friendly are Asana and awork?
Asana is sometimes described as confusing, especially with more complex setups.
awork impresses with a modern, intuitive interface that is fun to use even without lengthy training. It is visually appealing, logically structured and ready to go in minutes. Perfect for teams of all sizes.
What about data protection and hosting?
Asana stores data worldwide. For GDPR compliance, you need the Enterprise plan.
awork is GDPR-compliant by default and hosts all data exclusively in ISO-certified data centres in Germany, with high availability and state-of-the-art security standards.
How does awork compare to Asana in terms of cost?
While Asana costs up to £30 per user per month, depending on the plan.
awork offers flexible plans for every team:
- Basic for small teams
- Business for most agencies (including support)
- Enterprise for larger organisations with advanced requirements
👉 Go to the awork price overview
How does switching from Asana to awork work?
The switch is easy: with the Asana importer, you can transfer projects, tasks, comments and responsibilities in just a few steps. Our team will be happy to assist you with the migration.
Is there a trial period?
Yes! You can try awork completely free of charge – with all features.
👉 Try awork now for free
What is the team-on-board guarantee?
We are confident that you will love awork. That's why we offer you a team-on-board guarantee:
If, after the trial period, you decide that awork is not right for you, there will be no costs – guaranteed.
👉 Book a consultation & secure your guarantee
Are there alternatives to awork besides Asana?
Of course – besides awork, there are other tools such as Trello, Jira and monday.com.
But: For agencies that want to plan multiple projects simultaneously, coordinate teams and keep track of time budgets, awork is the only solution that has been specifically developed for this purpose.
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